Grants Project Manager Job Description

Reports to: President, with tasks also delegated by the COO
Position Type: Full time, salary
Hours: 40 hours weekly Monday-Friday
Exempt: Yes
Compensation: Salary contingent on experience. Benefits include health insurance allowance, flexible work schedule and remote work options, and matching up to 3% into IRA after 1 year of employment. Performance-based bonuses available.
Start Date: August 2, 2021

Job Summary

The Project Manager is a resourceful, detail oriented, and collaborative team member with excellent client and people management skills. Their primary role is to organize and develop grants and proposals and guide them through the funding process, and they will work with SFG team members to ensure that all client needs are successfully met. The Project Manager will interact with clients on a daily basis to achieve their funding strategy. This individual is responsible for managing all aspects of the grant development process including planning, budgeting, writing, submitting and tracking grants. They will also have direct supervisory responsibility for Project Coordinators and/or other relevant employees or contractors.

Responsibilities and Duties:

  • Own the quality and timeliness of the final product in the grant development and funding process and the satisfaction of the client
  • Serve as the primary point of contact for the client
  • Manage employees by providing appropriate direction and ongoing feedback, delegating tasks, prioritizing work, and conducting performance reviews
  • Participate in monthly client consulting calls, taking notes and tracking action items
  • Lead weekly grant project meetings and provide updates on grant project status, next steps, and recommendations
  • Complete weekly client/project status briefings for President
  • Assist in the development of spreadsheets to track possible funding sources for clients
  • Identify any necessary research and follow-up with Research Assistant
  • Develop and manage deadline-based checklists based on funding solicitation requirements
  • Communicate effectively and respond to email in a timely fashion
  • Coordinate the communications schedule and set up client meetings
  • Hold clients and grant writing team accountable for interim and final deadlines
  • Guide the grant writers in developing the necessary content for the grant application on time by answering questions, reviewing language, interpreting requirements, and advocating for their needs
  • Compile grant forms accurately and on time per funder requirements
  • Develop and format grant budgets, narratives, and other supporting application documents
  • Create templates for clients (letters, Memoranda of Understanding, etc.)
  • Monitor all grant materials and request changes to ensure that they strictly adhere to funder requirements
  • Coordinate quality control checks and review all grant materials
  • Package and submit properly completed and timely grant applications per funders’ requirements
  • Consult with funder program officers as needed
  • Attend webinars and trainings and report findings back to SFG
  • Keep the team up-to-date on project progress, and report any delays in a timely fashion
  • Ensure that all application documents are uploaded and filed on SharePoint upon completion
  • Assist in any post-award grant revisions and conduct debrief to share feedback on unfunded grants
  • Other tasks to support the grant writers, staff, and clients as necessary

Qualifications:

  • Bachelor’s degree from an accredited college
  • Experience in and/or knowledge of public policy, social services, nonprofits, and/or intergovernmental affairs preferred
  • Prior experience in a project management role, handling large and small scale projects simultaneously, utilizing project management tools and methods for planning and implementation

Skills:

  • Strong planning, critical thinking, and problem solving skills
  • Excellent verbal, written, and interpersonal communication skills
  • Outstanding customer service and diplomacy skills when interacting with clients
  • Ability to work collaboratively with team members in a dynamic and fast-paced work environment
  • Highly organized with superior attention to detail and excellent follow up
  • Results driven and manages time effectively by prioritizing tasks, and managing competing priorities
  • Applies new skills and concepts quickly and displays a willingness to learn and improve
  • Maintains a calm and positive attitude while meeting deadlines and tight turnaround times
  • Demonstrates flexibility in responding to business demands and varying requests with ease
  • Ability to understand and follow directions, policies & procedures, and work independently with little direct supervision
  • Basic knowledge of budgeting and comfort with math, Excel, and financial statements
  • Superior working knowledge of office applications and online collaboration tools, such as Microsoft Suite, Google products, Sharepoint, One Drive, Dropbox, Adobe PDF, DocuSign, Zoom, etc.
  • Familiarity with online grant applications is a plus
  • Ability to learn and use company-specific software
     

Application Process

Please submit a resume and cover letter to jobs@sfg-inc.net.

Strategic Funding Group is an Equal Opportunity Employer.